🎯Activities
This is where the fun begins! Here, you can add meals and meetings that your clients can choose to include in their rentals, making their experience even more customizable and exciting.
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Add Activity Locations
Let’s start by adding locations for your activities! These could be spots like the Dining Hall, Conference Room, or an Outdoor Field—whatever fits your setup.
Navigate to Setup > Activities > Activity Location
Click the purple 'Add Activity Locations' button on the bottom right.
Give a name to the activity Location. Select the site (created in Housing Setup) and a Capacity for how many attendees can participate or be within the space.
You will notice that when you create a location where an activity takes place, you can also add a line item. This allows you to rent the entire location.
Example: the lake site where Canoe lessons take place could additionally rent as an sports-related gathering spot for a rental. Creating a line item for the entire space and connecting it to the Activity Location offers this flexibility.
Add Inventory
Inventory helps you track items linked to your activities, meals, and housing—like bows for archery, cutlery for meals, or the projector in your conference room.
Inventory is connected between your housing and activities setup. If you've previously created inventory for housing, you will see it populate the activities inventory tab, and vice versa.
Select the purple 'Add Inventory' button on the bottom.
Add a Name for the item and a total available number. Click 'Save'.
💡Tip: You can add inventory items to your meals to track needed items for setup and serving.
Adding Meals
Meals are linked to a default activity location, so be sure to assign the right location when naming each meal. You can also choose to limit meals to certain locations if needed.
Navigate to Setup > Activities > Meals
Click the purple 'Add Meal' button on the bottom right. Add a meal name, default location (and whether to restrict to this location), and capacity from the dropdown menus and open fill.
The 'Default Duration' is where you can set a length of time for the meal, while 'Default Time' assigns a starting time.
You can add a Line Item and default charge to the meal, or leave it blank.
Click 'Save'.
Click the 'Inventory' button to add any items to the specific mean, such as cutlery, linens, and prep items. Adding inventory to meals add an extra level of inventory control, and makes it easy to identify missing items.
the grey 'Default Meals' button on the bottom left is where you set a default Breakfast, Lunch, and dinner should you not need additional details attached to meals.
Add Recreation
Recreation is where you can add all the fun and exciting activities for your guests! You can assign default locations, charges, tasks, and inventory, making it a breeze to manage activities across multiple spots.
Navigate to Setup > Activities > Recreation
Click the purple 'Add Recreation Activity' on the bottom right.
Edit the 'Recreation Activity Name', 'Default Location' (the dropdown list is populated when you enter Activity Locations in the first tab of 'Activities'), and if the activity is restricted to this location.
If desired, set the 'Capacity', 'Default Duration', 'Default time', and attach any charges associated with he activity with a 'Line Item' and/or 'Default Charge'.
As with other tabs, you can assign 'Tasks' and 'Inventory' to Recreation.
Add Meetings
In Gazebo, Meetings are set up just like Recreation. The difference lies in how you present and market the space to clients based on its function.
Navigate to Setup > Activities > Meetings
Click the purple 'Add Meeting' on the bottom right.
Edit the 'Meeting Name', 'Default Location' (the dropdown list is populated when you enter Activity Locations in the first tab of 'Activities'), and if the meeting is restricted to this location.
If desired, set the 'Capacity', 'Default Duration', 'Default time', and attach any charges associated with he activity with a 'Line Item' and/or 'Default Charge'.
As with other tabs, you can assign 'Tasks' and 'Inventory' to Meetings.
Up next, we’ll add your rates and pricing packages—let’s make sure everything's set for smooth booking!