🎯Housing
Gazebo allows you to add all your rental or event spaces, plus specific buildings, rooms, and bed types. It's an easy way to organize your housing options and manage capacity for each space!
Housing Definitions
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Sites
Sites are the largest areas in the Housing category. Most programs will have just one site, but you can add as many locations as needed.
Example: My 100-acre camp, Heridith Homestead, includes several buildings, cabins, and activity centers. I also have a second site 15 miles away for weddings and retreats, called Manowis Lake Lodge. Each site has its own unique rental options.
Housing Areas:
These are the buildings or cabins within each site that have rooms available for booking. Housing areas belong to specific sites and help keep things organized.
Room Categories
Room categories allow you to organize your rooms by different criteria. You might sort them by occupancy (Single, Double), layout (Standard, Suite, Connecting), or amenities (Lakefront, Balcony).
Bed Types
Bed types refer to the different kinds of beds in your rooms, like Bunk, Queen, or King. You can specify whether a bed is convertible or can accommodate multiple occupants. Just click on "Bed Types" to add or edit them, then click Save to continue.
Rooms
Rooms are the specific names or numbers of individual rooms available for booking. In the Rooms tab, you can configure room categories, bed types, set default tasks, and use the "Configurations" button to add rate modifiers for housing.
Housing Setup
Navigate to Setup > Housing > Rooms
Click the purple 'Add Room' button on the bottom right. Add a room name, housing area, and room category from the dropdown menus.
Configure the Beds by clicking the 'Bed' button to the right of the room. Choose the beds from the dropdown.
The 'Default Tasks' button is where you can assign tasks (floor cleaning, room changeover, vending machine refill) to departments and staff.
Click the 'Configurations' button to add any housing rate modifier to the room. You will first need to setup your 'Housing Rate Modifiers'.
Note: Beds, default tasks, and configurations need to be set up individually for each room—they won’t automatically apply to all rooms at your site. This gives you maximum flexibility and makes it easy to adjust specific rooms as needed!
Inventory Setup
Adding inventory is an optional but super helpful step to track items available to your guests and staff. From coffee makers to towels, you can assign items to specific locations or staff members, and even keep tabs on anything that goes missing or needs replacement. It’s a great way to stay organized!
You will see this inventory list populate in the "Activities' Tab as well.
Housing Rate Modifiers
The Housing Rate Modifiers tab lets you set up variable pricing for your rooms based on different time frames. For example, you can create separate rates for weekends vs. weekdays or peak season vs. off-season.
Note: prior to adding rate modifiers, you must create line items associated with these rates in the Line Items tab under Financials.
Select the 'Housing Rate Modifiers' tab under Housing.
Add any modifiers needed, in our example "Peak Season" and "Off Season".
Under the 'Rooms' tab, select the 'Configurations' button on the right side of a room to add in any modifiers.
You will select the Housing Rate Modifier from the dropdown, select an associated 'Line Item', and add a 'Rate' to the modifier.
Click 'Save'
Note: After adding a room to the booking, you can select the housing rate modifier, and the corresponding line item will automatically appear on the invoice.
Up next, we’ll jump into setting up activities!